Director of Fiscal Operations

Director of Fiscal Operations

The Director of Fiscal Operations, under the daily direction of the Chief Financial Officer (CFO), is responsible for all aspects of transactional accounting for the agency. In addition to supervising the Revenue Cycle Manager and the Fiscal Operations Team, this role is responsible for developing a partnership with the program departments of the agency to design reporting and systems that will enable programmatic staff to make fiscally sound and informed decisions. As a senior member of the Fiscal Department, this position is responsible for ensuring processes are in place to properly recognize revenue according to accounting regulations; performing analytical and operational support duties related to invoicing, contract budget monitoring, A/P and A/R Aging. The role will provide direct support to the Chief Financial Officer, partnering with this person to develop, update and implement processes and automate, when possible, keeping the fiscal operations team in alignment with the strategic direction of the agency. This person is responsible for the accurate and timely completion of all fiscal processes through both engagement and supervision of same. The person in this position must be able to multi-task and function in a fast-paced environment.

Communication: Good oral and written communication skills are required for this position. Information must be exchanged using tact and persuasion appropriately. The person in this position must be able to communicate with the clients, staff, and others; and contribute to a positive environment.

Key Responsibilities:
1. Manages daily tasks and assignments for Fiscal Staff:
a. Manages the A/P and A/R processes.
b. Ensures all data elements are entered correctly in the accounting software, making corrections where necessary.
c. Ensures that payments and deposits are processed in a timely fashion.
d. Responsible for the direct supervision of the Fiscal Operations Team; acting as a back-up where needed as well as the Billing team.
e. Lead process for government funders and grantors fiscal audits.
f. Oversee and review processing and submission of funder invoices.
g. Prepare and analyze A/P and A/R Aging on a regular basis.
h. Attend all divisional Fiscal Program Meetings
i. Invoice and reconcile development revenue, coordinate with Development team
j. Process journal entries
k. Establish relationships with funders and external contacts, as directed by the CFO, to
ensure consistent communication with fiscal department.
l. Support programs in addressing funder questions relating to budgets and contracts.
m. Be familiar with contractual requirements to ensure fiscal compliance.
n. Be knowledgeable about OMB requirements to ensure overall contract compliance.
o. Coordinate with the CFO to prepare for annual audit.
p. Assist program leads with daily operation issues regarding fiscal compliance.
q. Oversight of Revenue Cycle Management, working with the Revenue Cycle Manager
and Program Directors to maintain robust billing procedures for the Billing Team and
providing support to the Revenue Cycle Manager.
r. Other duties as assigned.

2. Staff management for Fiscal Department:
a. Manages employee performance through coaching, appraising, and motivating.
b. Set staff performance and productivity goals to ensure for fair evaluation of work
outcomes.
c. Continually reviews tasks for process improvement.
d. Reviews productivity performance with staff and addresses issues with the individual
staff in a timely manner.
e. Develops quality assurance criteria for activities in the department and review
findings with staff.
f. Interviews and hires fiscal and billing staff for replacement or expansion.
g. Maintains high professionalism and promote an environment of open communication
and collaboration with fiscal team.

3. Interaction with other Departments:
a. Works closely with Directors, Managers and Supervisors to ensure positive
collaboration between the fiscal department and the rest of the agency.
b. Research issues with a view of timely resolution.
c. Provide information as requested according to the department policy on information
dissemination.

4. General responsibilities:
a. Assists CFO in identifying areas for updating the accounting policies and procedures
manual to adequately reflect the current fiscal practices.
b. Prepares reports and conducts analysis for management as requested or in the course
of work as it relates to the monthly and annual close process.
c. Serves as a liaison to software vendors, auditors, bankers, and other third-party
relationships.

5. Utilizes existing reporting tools including Microsoft Office Applications/ Excel to extract
data for internal and external parties.

6. Maintains professional and technical knowledge by attending educational workshops;
reviewing professional publications; establishing personal networks; participating in
professional societies.

7. Maintains a high degree of confidentiality pertaining to Mazzoni Center and all
information obtained during the course of work.

8. Performs special assignments, duties and related functions as required or assigned.

Education & Training:

1. A Master’s Degree preferred in Business Administration, Accounting or Finance. A
Bachelor’s degree in the same fields is acceptable with public accounting experience
or a longer tenure in the field.
2. Excellent written and verbal communication.
3. Knowledge of U.S. GAAP and especially accrual-based accounting practices.
4. Knowledge of grant or fund accounting.
5. Competency in Microsoft Office.

Experience:

1. Three to five years of progressive management experience required.
2. 5 to 7 years of experience in Accounting or Business Administration or an equivalent
combination of education and experience are required.

Salary Range

Salary Starts at $85,000.

How to Apply

Please direct resumes to the Human Resources Department ([email protected])